How to write a proposal for a catering contract

catering proposal examples

The Body — this is where you write the intention for writing and sending the letter. You may also see salary proposal letters 3.

Catering proposal template excel

Also specify when you need final information about the headcount, and when you require final payment. And relax some more. The attached proposal represents [Sender. If these costs are not included, break them out separately by the hour or by the task, whichever method makes the most sense. According to the folks at Joel, a good rule of thumb is one buffet per 75 guests. If you provide paper plates, forks and napkins, specify whether they're included in the price or whether there's an extra cost for them. A concise, well-written and well-formatted proposal stands a good chance of being seriously considered. The purpose of this discussion isn't to settle on a final menu or arrangement, but rather to learn as much as you can about the potential client's needs so you can address them in your proposal. You can present events where your service has successfully catered before. When the proposal is ready, the caterer gives it to the client for his or her perusal.

You can present events where your service has successfully catered before. If not, create a formal bid package that includes a cover letter on company letterhead, a specific or sample menu, a cost breakdown and your business policies.

For instance, you are hoping to make a proposal to cater a wedding.

free catering proposal template word

Depending on whether the bid is for a single event or ongoing catering services, include a minimum guaranteed guest count and time duration, a standard deposit to be paid at the time the bid is accepted and a description of your contract cancellation policy.

They will prepare a complimentary sampling of items from the proposed menu for you to try.

proposal letter for catering contract pdf

Courses - for seated dinners with multiple courses, each course should complement the next and there should be some variety. Company] you are guaranteed one of the best events you will ever attend.

You would also need to include these additional services in your catering proposal so that clients can have the complete idea of what you can offer.

How to write a proposal for a catering contract

Buffets - the number of buffet stations corresponds to the number of guests. If you're listing costs by the hour, provide an estimate of how long you expect them to take. With our unparalleled service, you can count on us to provide you with everything you need for your big event. You may choose to provide these at cost or you may add a markup. For example, if you have to catch a ferry to get to the venue, the ferry times may not coincide with mealtimes so you'll spend extra time waiting. Clearly written, mutually-advantageous contract terms and a commitment to delivering outstanding service can help secure a winning bid. If the contract is for ongoing services such as breakfast or lunch services, include the type of service, location, dates or days the services will be provided. The Inside Address — the address of the person or company you are writing the letter to. It is a preliminary step to creating a catering contract, which solidifies and formalizes this information. You would also need to include these additional services in your catering proposal so that clients can have the complete idea of what you can offer. Other menu planning considerations include: Balanced menu - a standard menu should include a balance of two proteins meat, poultry or seafood , one vegetable and one starch pasta, rice or potatoes.

Cheesecake lollipops.

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How to Write a Corporate Catering Services Bid